Executive Assistant

Newark, Delaware (Onsite)

Position Overview

The Executive Assistant will be a multifaceted role crucial to supporting various business functions, including human resources, accounting, purchasing, and sales. The individual will be directly assisting the founders initially, transitioning to support the General Manager subsequently. The ideal candidate will be agile, adaptive, detail-oriented, and comfortable working in a dynamic environment.

Job Responsibilities

  • Executive Assistance: Provide comprehensive support across various business functions such as HR, accounting, purchasing, and sales to enhance organizational effectiveness and efficiency.
  • Recruitment Participation: Be actively involved in full-cycle recruiting processes, including resume screening, conducting interviews, and participating in offer negotiations.
  • Compliance: Ensure strict adherence to legal and regulatory requirements, staying updated with new policies and ensuring organizational compliance.
  • Financial Reporting: Take responsibility for updating and reporting monthly and yearly financial statements, ensuring accuracy and compliance with relevant accounting standards.
  • Account Reconciliation: Manage reconciliation of accounts payable, receivable, and ensure accuracy in transactional activities, maintaining a clear and accurate record.
  • Vendor/Supplier Account Management: Manage vendor and supplier accounts, ensuring timely payments, balancing, and maintaining a healthy professional relationship.
  • General Ledger Maintenance: Perform tasks related to the general ledger, supporting multiple lines of business and ensuring financial records are accurately maintained.


  • Bachelor’s degree in Business Administration, Finance, or related field.
  • Proven experience in executive assistance or a relevant role.
  • Strong organizational, administrative, and planning skills.
  • Excellent communication and negotiation skills.
  • Detail-oriented with strong analytical skills.
  • Proficiency in using financial and accounting software.

If you are interested, please send your resume and the position you are applying to contact@etailflow.com.

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